Exclaimer Mail Utilities

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Exclaimer Mail Utilities

Disclaim, Brand & Sign

Exclaimer Mail Utilities is an extremely effective rules based Emailware™ tool that enables you to manage how your email system deals with email sent and received by your organization. It combines many features that are beneficial to the management of email communication within your organization including disclaimers, branding, signatures, auto-responding, forwarding and mail blocking.

Disclaim

Exclaimer Mail Utilities can distinguish between internal and external email, so it can add a different disclaimer depending on whether the emails are sent internally or externally. You can add disclaimers to internal mail even if the recipient is on the same Exchange server. Why disclaim? Disclaimers help to mitigate liability for: breach of confidentiality, accidental breach of confidentiality, transmission of viruses, entering into contracts, negligent misstatement and employer’s liability. Exclaimer Mail Utilities helps ensure regulation compliance including HIPPA and Circular 230. For example, Circular 230 requires that the disclaimer must be inserted prior to the body of the email, and at a larger font size. Exclaimer Mail Utilities handles this requirement with ease.

Brand

Exclaimer Mail Utilities can add branding to email that is sent both internally and externally. This can help you maintain a consistent email brand image that falls in line with your organization’s corporate/brand strategy allowing you to maximize your brand impression. Why brand email? In order to understand the importance of email branding you should ask yourself these three questions: How often do you email clients’ or business prospects? Is your email memorable? Does it say something about you or your business? The look of your correspondence greatly affects your client’s view of you and your organization. You brand your stationery so why not brand your email?

Sign

Exclaimer Mail Utilities can add signatures to email sent internally and externally. If you use OWA and smart devices for email, signing can be a headache. We can ensure that ALL email goes out signed with an appropriate signature, no matter what the source. Signatures allow you to personalize the email your employees send, providing details like direct dial telephone numbers, name and position held within your organization and photograph of the sender. All this information is inserted dynamically, taking data stored in the Active Directory. You can set Exclaimer Mail Utilities up so that it uses different signatures depending on the sender, recipient, subject, etc. You can make the rules that govern this as simple or as complex as you need.